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Show site selection process

The ApHC has received and evaluated proposals over a period of months from various horse show facilities. Based upon the findings, the ApHC Board of Directors has authorized negotiations for specific dates and terms with the City of Fort Worth, Texas and the Will Rogers Equestrian Center as the potential site for the National Appaloosa Show and Youth World Championship Show beginning in 2013. There are several factors to be addressed as part of the negotiations including the window of available dates to start the show which currently ranges from June 12th – 24th. There may also be available dates later in the calendar year and ApHC is exploring a number of possibilities.

We know that dates for the youth show are of particular importance, especially in those areas where school terms extend well into June and where mandatory testing occurs in mid to late June. It is the goal of the ApHC to accommodate our exhibitors as much as possible while making the best use of member equity and working to sustain the Club and its programs.

It is incumbent upon the ApHC to review all appropriate options before the current two-year contract in Tulsa expires. The costs of putting on a major show are significant and the countless variables translate to serious financial risk for an organization of any size. Depending on final negotiations, the Fort Worth location offers a number of financial incentives, savings opportunities and other benefits that make it worthwhile from the business perspective of the Appaloosa Horse Club.

Without divulging the details of the confidential financial information related to proposals from various sites, understand that any final package being negotiated will have a sizeable positive impact on the ApHC’s financial outlook and may also allow us the opportunity to pass along savings and earning potential to show participants.

While acknowledging the positive experience of ApHC exhibitors at the 2011 show at Expo Square in Tulsa, Oklahoma, whatever the final location, every effort will be made to minimize conflicts with the schedule and to conduct an exceptional show that is enjoyable and user-friendly for exhibitors. We believe most members understand that the ApHC board and staff are ultimately tasked with continuing our stewardship over the Appaloosa horse and upholding our commitment of service to our members. In order to accomplish both, we must secure our organization’s fiscal health. To that end, we are working to ensure that the overall package is good for the long term viability of our premier events and the organization as a whole.

Categories: Announcements

19 Comments

  1. Unknown Said,

    November 18, 2011 @ 3:28 am

    We enjoyed showing in Tulsa this past year. Please don’t change the location

  2. Debra Schaffer Said,

    November 18, 2011 @ 7:38 am

    I think we should NOT go to Ft Worth we already have the Worlds there, they are offering incentives sure but what will it COST us the exhibitors? More for parking, in a non secure place, ALOT of horse trailers had their batteries stolen this yr.
    Then you have the issue of timing for the youth, WHY would you even consider having it when kids can not attend? Are you TRYING to make it so we have even more nonattendance? I also think you should ask you MEMBERS this is a club supported by the MEMBERS.

  3. Carol A Deming Said,

    November 18, 2011 @ 11:51 am

    Thank you, Steve for the OFFICIAL comment. Securing dates for the Youth show are of utmost importance! And keeping the ApHC solvent for our future.

  4. Kris Said,

    November 18, 2011 @ 7:50 pm

    When was the board made aware of the proposals? I’ve spoken to several board members, and from what I understand they had all become aware of the negotiations not more than 2 weeks ago. Are they not a part of the decision process?

  5. Jennifer Hulcher Said,

    November 18, 2011 @ 7:51 pm

    A June Youth World/Nationals in Ft. Worth would be so much more tolerable for the kiddo’s and adults alike. We are on board and encourage such discussions. Way to go ApHC!

  6. ann jentz Said,

    November 19, 2011 @ 8:48 am

    We had better consider later dates rather than having a youth world show that the youth cannot attend. Putting it any earlier than it already is will put the open in conflict with the Tom Powers futurity which will reduce our entries. We showed a decrease in entries this year because we had a conflict with the Congress! When we had a conflict with the AQHA world show it was not a big deal as our show was 4 hours from Oklahoma City. Unfortunately, Columbus, OH is way too far for trainers to run back and forth. I also question the wisdom of having ALL of our major shows in ONE location. I believe we NEED to slow down on this one and really think about what we are doing. Remember Jackson, MS??????

  7. Sue Said,

    November 20, 2011 @ 1:10 pm

    One thing the ApHC, its staff, and the board of directors need to take into consideration is the cost to the exhibitors in using the Ft Worth facility. The hotels and restaurants are considerably more expensive than either Tulsa or Oklahoma City. The price of stalls and classes have been going up and then when you add the hotels or RV parking, meals, and other incidentals some will be priced out. I live in TX but know hotels are cheaper in Tulsa or OKC.

  8. Sarah C. Said,

    November 22, 2011 @ 7:04 am

    I also agree with not having both of our major shows in one place. I would like to show at the National Show in 2013. Coming from northern NY state, OK is far enough, let alone Texas.

  9. Priscilla Barnes Said,

    November 22, 2011 @ 1:34 pm

    Jackson had big incentives also, didn’t they? But after 1st yr., didn’t those go away because of the lack of participation? Last yr we were there, entry deadline had to be extended and you were trying to get more entries. I think you need to have a good idea of the numbers that will go to Ft. Worth in the time frame you pick.

  10. debbie Said,

    November 22, 2011 @ 2:46 pm

    well on thing this last year that had me thinking long & hard on going to the worlds was all the added expenses once you got to the show – truck & trailer parking, etc………. it may not seem like much per day , but when you start adding the days up – it does add up and only increases the over all bill you are paying………. esp. if you are hauling in from any distance away……. TX & OK are great for a lot of you folks that are in close, but when you have to travel from either coast and it’s 2-3 days to get there + the show…………. a pretty expensive endevor to begin with then to get hit with all the added fees Ft worth has added on…………..

    ouch

  11. Sharon Clark Said,

    November 23, 2011 @ 9:16 am

    Really!? Let’s just head south some more during the hottest part of the summer?? Never mind that it moves it even further from everyone except those in the deep south. No way would I attend either as a spectator or an exhibitor if it moved further south. Oklahoma was hot enough. If anything, why not look at something a little further north.

  12. Tracey Said,

    November 29, 2011 @ 8:14 am

    My concern with moving the Nationals into June is that you will be cutting out alot of Regionals that have shows in June. They will not be able to hold their shows in Mid to late June if you move the dates.

  13. Barry G. Said,

    December 1, 2011 @ 7:35 am

    The vote needs to be re-done,before any thing is signed. Would it be a binding contract if the vote was overturned later?

  14. Sue Said,

    December 2, 2011 @ 6:32 pm

    Has anyone at the ApHC office taken notice of these comments?

  15. Steve Said,

    December 7, 2011 @ 8:18 am

    Of course. It’s probably important to note that negotiations for specific dates are continuing. The board, show committee and staff all understand and share the concerns about youth participation, distance, weather, etc. Everyone has the same goal of producing the best possible event for exhibitors and the ApHC. Financial considerations may seem like a side issue to some, but they are critical for the club and its future. Stay tuned.

  16. Deb Dyer Said,

    December 12, 2011 @ 11:25 am

    Steve, can you please clarify… when you say “window of available dates to start the show which currently ranges from June 12th – 24th” do you mean that the start date could be as late as June 24? or do you mean start June 12 and continue through June 24? As you consider the effect of dates on Youth World competitors please keep in mind that it is not only a matter of the kids being out of school, but also that in order to justify the expense of participating at the Youth World show competitors must have sufficient time to prepare, to transport horses, and for those coming out of significantly different climates to have the opportunity for the horses and riders to adjust. (For instance, this year my daughter’s horse was one of 7 on her team coming out of the pacific northwest to Tulsa. When we hauled out of Seattle area we pulled winter blankets off the horses! And we needed those blankets at night in Idaho and Wyoming as we shipped across the country. We must consider the horse’s well being also… it took five transport days and a five days of acclimation layover to have the horses ready to work in the Tulsa heat.) At June 12 start date would not be possible for that set of competitors and horses.
    There are financial considerations associated with the host city providing incentives to the Club, and then there are financial considerations that provide incentive (or disincentive) to potential competitors. As a professional coach, it is a significant matter that my clients can afford to come and show ( both the fees paid to the show, and the costs of meals and accommodations… and yes, these costs are all higher in Ft. Worth) and that the schedule be workable. It my clients won’t come then that is a considerable negative on my financial situation. I have been a professional, making my living in the Appaloosa industry and GROWING that industry (and revenues to the ApHC) through attracting new members, breeding and producing new horses, attending National/World/Regional shows for more than three decades. The decision to move the Nationals to Jackson cost the ApHC a great deal (I know that you know), but it also has cost a great deal to those of us in the business. Please keep us in mind as you participate in this decision making process. Is continuing at Tulsa one of the options? Clearly this year’s Nationals was an attendance improvement over Jackson.

  17. Diane Said,

    December 12, 2011 @ 3:54 pm

    Financial considerations need to include whether the incentives will cover any loss of exhibitor fees for those who cannot or will not travel that far or that south in summertime, or who have other commitments, i.e., school for the kids, if the dates are as early as stated.

  18. Steve Said,

    December 13, 2011 @ 3:33 pm

    Still working on several options, but yes one of those could be very similar to past shows…late June through early July.

  19. Sue Said,

    December 15, 2011 @ 3:49 pm

    Members might like to know why we might be leaving Tulsa for Ft Worth. Is Ft Worth offering considerable advantages to Tulsa? Will it really result in lower costs? We will have to deal with constructions as we have had to do at the past two world shows?As other people have commented, Ft Worth is a higher cost city to the exhibitor than Tulsa. Is this under consideration or just the cost to the ApHC? Is there any possibility of returning to Oklahoma City?

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